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Two roles are available to support postgraduate research students and academic staff through admissions, candidature, examinations, scholarships and graduation processes. Mō te tūka | The role Join our Postgraduate Research Office (PGRO) team and play a key role in supporting postgraduate research students and academic staff throughout the research journey. Working closely with students, supervisors, faculty leaders and University service teams, you'll provide high-quality administrative support across a range of postgraduate research processes, helping to ensure a positive and seamless experience from admission through to graduation. We have two positions available. While both roles sit within the PGRO and undertake similar postgraduate research administration responsibilities, each position is dedicated to supporting a different Faculty: Faculty of Agribusiness and Commerce, supporting postgraduate research activity across agribusiness, commerce, economics and related disciplines. Faculty of Environment, Society and Design, supporting postgraduate research activity across environmental management, landscape, technology,social science and related disciplines. Each role works closely with the academic staff, postgraduate students and committees within its assigned Faculty, while also contributing to University-wide postgraduate research processes and initiatives. Some tasks of the role include: Coordinating postgraduate research student processes from admission through to thesis submission and graduation. Providing advice and administrative support to postgraduate research students and academic supervisors. Coordinating postgraduate examinations and related administrative processes. Supporting postgraduate committees and scholarship administration. Maintaining accurate student records and reporting information. Contributing to continuous improvement initiatives across the Postgraduate Research Office. Applicants will automatically be considered for both positions. If you are interested in only one of the Faculty-based opportunities, please clearly indicate your preference in your application or cover letter. Mahi & Wāhi / Utu | Work pattern, location & salary These permanent roles are based at our Lincoln Campus and works 37.5 hours per week (1.0 FTE), commencing January 2027. The starting salary range is $68,000 - $75,000 per annum, depending on experience. Kā tino Pūkeka/Whēako | Essential skills/experience for the role To be successful in the role you will have Proven administrative experience in a busy and customer-focused environment. Strong organisational skills and the ability to manage competing priorities. Excellent attention to detail and a high level of accuracy. Strong written and verbal communication skills. Confidence using databases, Microsoft Office applications and business systems. The ability to build positive working relationships with a wide range of stakeholders. Kā hua ka riro ki a koe | What's in it for you? Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include: Flexible, family‑friendly work + free on‑site parking Professional development & mentorship to grow your career Generous leave entitlements – six weeks of paid leave per year (based on 1.0 FTE) Annual salary reviews to recognise your contribution Contributions toward eye tests and prescription eyewear Free, confidential wellbeing support through Clearhead (EAP) Southern Cross employee benefits Access to on‑campus gym with discounted membership On‑site early childhood centre with staff discounts A vibrant campus lifestyle with cafés, green spaces, and a sense of community Mō mātou | About us Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally. Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do, empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research. As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work. Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding. Tono ināianei | Apply now Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University. Applications received via email will not be considered, however specific enquiry relating to the role can be made to [email protected] We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds. We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.

__________PATIENT SERVICESFACULTY OF DENTISTRY | TE KAUPEKA PŪNIHO• Salary 6.75% Superannuation 5 weeks annual leave (pro rata)• On-going professional development opportunitiesAbout our team/Mō te tīmaPatient Services is a supportive and collaborative team dedicated to providing an excellent experience for patients, students and colleagues. Whakawhanaungatanga (connection and community) is central to how we work, alongside professionalism, care and a shared commitment to excellence.The role/Te mahiAs a Clinic Administrator within the Faculty of Dentistry, you will help ensure our busy Dental Hospital and Clinics run smoothly, providing a welcoming and professional service to patients while supporting students, clinicians and academic staff.This is a varied, people-focused role where you will coordinate appointments, respond to enquiries, manage patient administration and contribute to an efficient and positive clinic experience.Key responsibilities include:• Providing a warm, professional and efficient front-of-house service.• Managing patient enquiries and ensuring timely, accurate communication.• Coordinating appointments and clinic schedules to support efficient patient flow.• Processing payments, receipting, account enquiries and reconciliations.• Maintaining accurate patient records and administrative documentation.• Supporting referrals, waitlists and patient pathways.• Working closely with clinicians, students and colleagues to resolve issues and support patients.• Contributing to quality assurance and continuous improvement activities.Your skills and experience/Kā pūkeka me kā wheakoYou will be a customer-focused professional who enjoys helping people, solving problems and contributing positively to a busy and supportive team environment.You will bring:• Strong customer service and interpersonal skills, with the ability to communicate professionally in sensitive or challenging situations.• Excellent organisational skills, accuracy and attention to detail.• The ability to manage competing priorities and remain calm in a busy, changing environment.• Sound judgement, initiative and practical problem-solving skills.• Confidence working with financial transactions, numerical information, technology and administrative systems.• A collaborative, adaptable approach and willingness to learn and develop.• Cultural awareness and a commitment to working respectfully with people from diverse backgrounds, including an understanding of Te Tiriti o Waitangi principles and an appreciation of Te Ao Māori and Pasifika perspectives.Experience in reception, customer service, healthcare administration, service coordination or another busy administrative environment would be advantageous.Further details/PūrokoWe have two permanent positions based in Ōtepoti, Dunedin:• One full-time position (37.5 hours per week).• One part-time position (22.5 hours per week).The appointment range for this role is $63,508 to $68,185. Top of the range is $73,640.For the part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.You must have the right to live and work in New Zealand to apply for these positions.Candidates who successfully reach the final stages of the recruitment process will be required to undergo a safety check. Further information is available in the Child Protection Policy.The University of Otago is a workplace that values diverse and inclusive thinking, people and behaviours. The contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.For further information regarding the roles, please contact Gabi Caldwell via the contact details below.Application/TonoTo submit your application, including a CV and cover letter, please click the apply button.Applications quoting reference number 2601559 will close on Wednesday, 18 November 2026.Applications will be reviewed as they are received, and the University reserves the right to close this vacancy at any time.Additional InformationContact: Gabi CaldwellPosition details: Job DescriptionFurther Information: Patient Services - DunedinFurther Information: Department WebsiteFurther Information: Faculty of Dentistry Video TourCreate an email with a link to this vacancy: Create emailLocation: About Dunedin

__________SCHOOLS’ LIAISON OFFICE | TARI TAKAWAENGA KURADIVISION OF EXTERNAL ENGAGEMENT | TE RINGA TOROThe role | Te mahiThis is a wonderful opportunity for a coordinator to join the University of Otago’s Schools’ Liaison team. The role is based on campus in our friendly and collegial Ōtepoti–Dunedin office.You will provide administrative support for two Dunedin-based Liaison Officers, assisting with travel arrangements and coordinating regional events. In addition, you will manage our Campus Tour programme, coordinating tours and managing student tour guides. Otago’s Campus Tours accommodate prospective students and their whānau, as well as school groups visiting the University of Otago.In your role, you will provide a front-facing point of contact for the public, interacting with prospective students, whānau, teachers, and other Otago staff. You will communicate directly with secondary school staff and students, organising appointments and fielding enquiries effectively, and ensuring that their needs are met appropriately.You will work closely with the two other coordinators in the team (Auckland- and Wellington-based) to coordinate dissemination of information and marketing collateral to our offices, schools, and students, as well as provide administrative support for our on-campus programmes. You will develop and maintain positive working relationships with key stakeholders such as school career advisers and University staff. The role has capacity for some travel within Aotearoa New Zealand to support Schools’ Liaison events.Your skills and experience | Kā pūkeka me kā wheakoTo be successful in this role, you will need to demonstrate:• Relevant administration experience and the ability to work independently• A good level of digital competence, including experience using databases and spreadsheets• A positive and collegial attitude, alongside excellent self-management skills• Basic project management or event coordination skills• Commitment to Te Tiriti o Waitangi• Physical capability (as some work requires the packing and lifting of heavy boxes)The role may require some evening work and occasional out-of-town travel (you must hold a clean, full driving licence).The successful candidate will be a self-starter—creative and organised—with an ability to work in two fields: supporting Liaison Officers and prospective students around Te Waipounamu, and managing Campus Tours. You will be a person who enjoys working as part of a team, possesses excellent interpersonal skills, and can also work with a degree of autonomy.Excellent English (both written and spoken) is required. Proficiency in spoken or written te reo Māori is an advantage.Further details | PūrokoThis is a fixed term (Janurary 2027 – July 2028), part-time (30 hours per week) role, based in Ōtepoti, Dunedin. Preferred hours of work are 9am–3pm.The appointment range for this role is $63,508 to $68,185, Top of Range $73,640 (pro rata).You must be eligible to work in New Zealand to apply for this position.The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.For further information, or to discuss the role in confidence, please contact Rhonda Brodie, Head of Schools’ Liaison via the contact details below.Application | TonoTo submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2601599 will close on Sunday, 22nd November 2026.Applications may be reviewed as they are received, and the University reserves the right to close this vacancy at any time.Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.Contact: Rhonda BrodiePosition details: Job DescriptionFurther Information: Department WebsiteCreate an email with a link to this vacancy: Create emailLocation: About Dunedin

__________DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKAOPERATIONS DIVISION | TE WĀHANGA WHAKAHAEREThe role | Te mahiIn this role, you will be part of a team of Administrators supporting a number of areas within our Operations Division which includes Property and Campus Development, Digital Services, Transformation and Improvement, The Sustainability Office and The Office of Risk Assurance and Compliance.This position is part of the Plaza Administration Team and is located in the Plaza Building next to Forsyth Barr Stadium.Your days will be filled with a variety of administrative responsibilities, including but not limited to:• First point of contact day-to-day administrative support and enquiries.• Transactional finance, support-staff reimbursements, PCard processing, Unimarket support.• Administration and coordination of iPad loans.• Travel bookings and travel administration.• Procurement of stationery and office supplies.Your skills and experience | Kā pūkeka me kā wheakoYou will have excellent administration skills, a strong customer service focus, an eye for detail, sound numeracy skills and exceptional communication skills, both written and verbal. You value work ethic and thrive as a professional in an environment that requires sound judgement, discretion, and confidentiality.We are looking for candidates with:• Experience in transactional finance tasks.• A passion for delivering exceptional service to a wide range of stakeholders.• Proficiency in the Microsoft Office suite of programmes.• A self-starter attitude and a desire to continually learn and grow.• The ability to work collaboratively as part of a team and individually, contributing to a positive team environment.Further details | PūrokoThis is a full-time (37.5 hours per week), fixed-term position for one year located in Ōtepoti, Dunedin.The appointment range for this role is $63,508 to $68,185. Top of the range is $73,640.Candidates with Māori competency may also be considered for the Kaiwhakahaere Tari pathway, and candidates with Pacific cultural competency may be considered for the Administrator – Pacific Peoples pathway. Both roles support the University’s Māori and Pacific Strategic Frameworks by applying Māori and Pacific values and perspectives to administrative practice and supporting student and staff success. The appointment range for these roles are $69,931 to $74, 609. Top of range $80,285.You must have the right to live and work in New Zealand to apply for this position.For further information, or to discuss this role in confidence – please contact Susan Larsen, Operations Lead, via the contact details below.Application | TonoTo submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2601550 will close on Wednesday, 18 November 2026.Applications may be reviewed as they are submitted. The University reserves the right to close this vacancy at any time.Additional InformationContact: Susan LarsenPosition details: Administrator, Kaiwhakahaere Tari & Pacific PeoplesCreate an email with a link to this vacancy: Create emailLocation: About Dunedin