Department Administrator

Job Description:

Te Ratonga Pūkaha | Facilities Management

Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• 5 weeks annual leave +5 days university holidays
• Professional development opportunities
• Permanent position, 37.5 hours per week
• Generous superannuation provisions (up to 6.75% employer contribution)

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Department Administrator? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do
As the Department Administrator, you will provide high-quality administrative support across the Emergency Management and Business Continuity and Property and Campus Services teams. This varied role is central to ensuring the smooth day-to-day operation of the department, supporting key business functions, coordinating activities, maintaining accurate records, and delivering professional customer service to internal and external stakeholders.

You'll coordinate meetings and training sessions, prepare documentation and reports, maintain document management systems and databases, manage correspondence, and provide administrative support during Incident Management Team activations. Working closely with a diverse range of staff, you'll help improve administrative processes while contributing to the University's emergency management and property operations.

Mōu | Who You Are
You will be an organised and proactive administrator who enjoys working in a collaborative environment and takes pride in delivering excellent service. You can confidently manage competing priorities, maintain a high level of accuracy, and build positive working relationships with a wide range of people.

You will also be able to demonstrate experience in:

• Providing administrative support within a medium to large organisation.
• Coordinating meetings, managing documentation, maintaining databases, and producing high-quality reports and correspondence.
• Using Microsoft Office applications and document management systems to support efficient business operations.
• Delivering excellent customer service and communicating effectively with a diverse range of internal and external stakeholders.
• Managing multiple priorities while maintaining exceptional organisation and attention to detail.
• Working both independently and collaboratively as part of a team.
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With
Facilities Management is responsible for creating and maintaining safe, sustainable, and welcoming environments across the University of Canterbury. You'll work alongside the Emergency Management and Business Continuity team, Property and Campus Services, and a wide range of colleagues across the University to help ensure our campuses operate efficiently and are well prepared to support our staff, students, and visitors.

Ngā Painga o UC | Why UC
At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

UC’s Benefits approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• 5 weeks annual leave +5 days university holidays
• UC Parental Leave (up to 9 weeks paid) + 26 weeks Government paid parental leave and onsite childcare facility
• generous employer contribution to superannuation (up to 6.75%)
• flexible working arrangements
• professional development and study opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts including UC RecCentre
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 31 August 2026 (midnight, NZ time)
Please note, applications will be reviewed as they are received, and interviews may take place before the close date.

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to [email protected]

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role.

Please note, this is an onsite position.