Project Coordinator - HRIS
- University of Otago
- New Zealand
- Jun 26, 2026
Job Description:
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OFFICE OF TRANSFORMATION AND IMPROVEMENT | TE TARI WHAKAUMU ME TE WHAKAPAI AKE
OPERATIONS DIVISION | TE WĀHANGA WHAKAHAERE
The University of Otago is transforming how we support our people.
Our People Pathway (OPP) is a major programme delivering a new Human Resources Information Management system (HRIS) across the University. We are seeking a Project Coordinator to support delivery of this high-impact programme.
Te mahi | The role
As Project Coordinator, you will provide coordination and documentation support across the programme, helping keep delivery on track, well-managed, and clearly communicated.
You will:
• Prepare and maintain core project documentation (plans, reports, logs, dashboards, presentations).
• Manage the central document repository, ensuring accuracy, version control, and accessibility.
• Develop SOPs, process documentation, and support training material development.
• Maintain RAID logs, action registers, and decision records.
• Track progress, milestones, and finances, highlighting risks and variances.
• Collate information from stakeholders to support reporting and decision-making.
• Support governance processes, including meeting coordination, papers, minutes, and actions.
Kā pūkeka me kā wheako | Your skills and experience
We are looking for a proactive, organised self-starter who can work across multiple priorities and teams.
You will bring:
• Strong organisation and communication skills, with the ability to manage competing priorities.
• Ability to work independently in a fast-moving, evolving environment.
• Understanding of project management principles or experience supporting delivery.
• Experience producing project documentation and business artefacts.
• Strong written communication, with the ability to tailor content to different audiences.
Mō te tīma | About our team
Transformation and Improvement support the University’s success through strong programme delivery and business process improvement.
This multi-year programme spans HR, Digital, Finance and the wider University, offering the opportunity to contribute to a complex, high-profile transformation.
Pūroko | Further details
This is a two-year fixed-term, full-time position (37.5 hours per week), located in Ōtepoti, Dunedin.
The appointment range for this role is $69,931 to $74,609. Top of the range is $80,285.
We offer a competitive salary, 5 weeks’ annual leave, a 6.75% superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here.
You must have the right to live and work in New Zealand to apply for this position.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
For further information regarding the role please contact Stela Pasic, via the below contact details.
Tono | Application
To submit your application (including CV and cover letter), please click on the apply button below. Applications quoting reference number 2601005 will close on Sunday, 12 July.
Applications may be reviewed as submitted and candidates invited for interview. The University reserves the right to close this vacancy at any time.
Additional Information
Contact: Stela Pasic
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
Te Whare Wānanga o Otāgo
The University of Otago is New Zealand’s first university and one of its finest.
It is a leader across all fields of academic...
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Job Description:
__________
OFFICE OF TRANSFORMATION AND IMPROVEMENT | TE TARI WHAKAUMU ME TE WHAKAPAI AKE
OPERATIONS DIVISION | TE WĀHANGA WHAKAHAERE
The University of Otago is transforming how we support our people.
Our People Pathway (OPP) is a major programme delivering a new Human Resources Information Management system (HRIS) across the University. We are seeking a Project Coordinator to support delivery of this high-impact programme.
Te mahi | The role
As Project Coordinator, you will provide coordination and documentation support across the programme, helping keep delivery on track, well-managed, and clearly communicated.
You will:
• Prepare and maintain core project documentation (plans, reports, logs, dashboards, presentations).
• Manage the central document repository, ensuring accuracy, version control, and accessibility.
• Develop SOPs, process documentation, and support training material development.
• Maintain RAID logs, action registers, and decision records.
• Track progress, milestones, and finances, highlighting risks and variances.
• Collate information from stakeholders to support reporting and decision-making.
• Support governance processes, including meeting coordination, papers, minutes, and actions.
Kā pūkeka me kā wheako | Your skills and experience
We are looking for a proactive, organised self-starter who can work across multiple priorities and teams.
You will bring:
• Strong organisation and communication skills, with the ability to manage competing priorities.
• Ability to work independently in a fast-moving, evolving environment.
• Understanding of project management principles or experience supporting delivery.
• Experience producing project documentation and business artefacts.
• Strong written communication, with the ability to tailor content to different audiences.
Mō te tīma | About our team
Transformation and Improvement support the University’s success through strong programme delivery and business process improvement.
This multi-year programme spans HR, Digital, Finance and the wider University, offering the opportunity to contribute to a complex, high-profile transformation.
Pūroko | Further details
This is a two-year fixed-term, full-time position (37.5 hours per week), located in Ōtepoti, Dunedin.
The appointment range for this role is $69,931 to $74,609. Top of the range is $80,285.
We offer a competitive salary, 5 weeks’ annual leave, a 6.75% superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here.
You must have the right to live and work in New Zealand to apply for this position.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
For further information regarding the role please contact Stela Pasic, via the below contact details.
Tono | Application
To submit your application (including CV and cover letter), please click on the apply button below. Applications quoting reference number 2601005 will close on Sunday, 12 July.
Applications may be reviewed as submitted and candidates invited for interview. The University reserves the right to close this vacancy at any time.
Additional Information
Contact: Stela Pasic
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
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