Assistant to the Deputy Secretary to the Council

Job Description:

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VICE-CHANCELLOR’S OFFICE | TE TARI O TE TUMU WHAKARAE

The role | Te mahi

Reporting to the Deputy Secretary to the Council, this is an excellent opportunity for an organised and proactive professional looking to further develop their career at the University. As part of a collaborative and highly regarded team, you will play an important role in supporting the University's governance and decision-making processes, ensuring the smooth operation of the Council, its committees, and other governance bodies.

Working closely with colleagues across the University, Council members, and a diverse range of stakeholders, you will coordinate meetings, manage governance documentation, and provide high-quality secretariat support that enables effective institutional decision-making. This role offers broad exposure to senior leadership and governance activities, making it an ideal next step for someone seeking to deepen their knowledge of university operations, build strong organisational and stakeholder management experience, and grow their career within a supportive and professional environment.

Your skills and experience | Kā pūkeka me kā wheako

We're looking for someone who is highly organised, communicates with confidence and warmth, and takes pride in delivering work to a high standard. You will thrive in a busy environment, managing multiple priorities while building effective relationships with a diverse range of people. With sound judgement, discretion, and a proactive approach, you'll confidently navigate sensitive matters and identify opportunities to improve the way things are done. This is a rewarding opportunity to contribute to the University’s governance function and support the important decisions that help shape its future.

You'll also bring the following skills:
• Meeting coordination, agenda planning, and minute-taking.
• Excellent organisational and project coordination skills.
• High-level written communication and document drafting ability.
• Expertise in the Microsoft Office Suite, with the ability to quickly adapt to and navigate new systems.
• A strong customer service focus and commitment to continuous improvement.
• The ability to work proactively and collaboratively, contributing to a positive and supportive team culture.
• Committed to culturally safe and respectful practice, with an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi and Pasifika values.

Further details | Pūroko

This is a part-time (20 hours per week) permanent position, located in Ōtepoti, Dunedin.

The appointment range for this role is $69,931 to $74,609, Top of Range $80,285, pro-rated per part-time hours.

You must have the right to live and work in New Zealand to apply for this position.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information, or to discuss this role in confidence – please contact Jennifer Jeffery via the email address below.

Application | Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2601603 will close on Sunday, 15 November 2026.

Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.
Additional Information

Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.
Contact: Jennifer Jeffery

Position details: Job Description

Further Information: Department Website

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Location: About Dunedin