Tautāwhi | Administrator, Faculty of Health

Job Description:

Te Kaupeka Oranga| Faculty of Health
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• 5 weeks annual leave +5 days university holidays
• Professional development opportunities
• Permanent (continuing) position, Full-time, 37.5 hours per week
• Generous employer contribution to superannuation (up to 6.75%)

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Tautāwhi? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do
Join the Faculty of Health’s Administration Team and play a key role in coordinating the administrative processes that support its programmes, staff and students. This varied role spans programme administration, examination processes, limited-entry programme interviews, timetabling, student placements, coordination of academic field trips, alongside financial and event coordination.

You will coordinate meetings and documentation, maintain accurate records, manage shared communication channels and work with colleagues across UC to keep processes on track. With opportunities to take ownership of administrative procedures and identify practical improvements, you will help deliver a well-organised, responsive service across the faculty.

Mōu | Who You Are
You are an experienced administrator with strong organisational skills, sound judgement and a proactive, solutions-focused approach. You can manage competing priorities, build effective relationships with a wide range of people, and ensure administrative processes are handled accurately and efficiently.

You will also bring:

• 3–4 years’ experience in an administrative support role, ideally within a large or complex organisation. Tertiary experience or an understanding of the New Zealand education system, would be an advantage.
• Strong organisational skills, with the ability to coordinate multiple tasks, plan workloads and meet deadlines.
• Experience with financial administration including processing invoices and purchase orders.
• Experience using a student management system or comparable database, such as Jade SMS (preferable), plus electronic document/records management
• Knowledge of process improvements, implementing administrative process changes that produced measurable results
• Excellent written and verbal communication skills, with a strong customer focus and the ability to respond to enquiries and refer matters appropriately.
• Experience coordinating, collating reports, presentations, committee papers and correspondence including maintaining records subject to privacy.
• Knowledge of booking travel and accommodation in alignment with organisational travel policy.
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

If you thrive is a busy environment, enjoy working both independently and collaboratively, share knowledge and contribute to improving administrative procedures, please apply today!

Mahi Ngātahi | Who You Will Work With
Working within the Faculty of Health’s Administration Team, the role involves close collaboration with the Administration Services Manager, programme leads, academic and professional staff, and students. Liaison with teams across UC, including Student Services, IT, Finance, Marketing and Facilities Management, as well as external partners involved in student placements and other Faculty activities, will be an important part of supporting the Faculty’s programmes and day-to-day operations.

Ngā Painga o UC | Why UC
At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

• 5 weeks annual leave +5 days university holidays
• generous employer contribution to superannuation (up to 6.75%)
• flexible working arrangements
• professional development opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more benefits information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: Sunday, 15 November 2026 (midnight, NZ time)
Please note, applications will be reviewed as they are received, and interviews may take place before the close date.

Pēhea te tono mai | How You Apply
Applications for this position must be submitted via our careers website and should include a cover letter and CV.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to [email protected]

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role.

Please note, this is an onsite position.