Scholarships Administrator

Job Description:

Support the delivery of scholarships, prizes and student records, ensuring a positive scholar experience and accurate, compliant administration.

Mō te tūka | The role

Join our Scholarships team and play a key role in supporting Lincoln University's scholarship programmes and scholar community.

This role is responsible for coordinating the administration of scholarships, prizes and student records, ensuring processes are accurate, compliant and delivered with a strong customer focus. You will work closely with students, academic staff, scholarship sponsors and external stakeholders to support the successful delivery of both domestic and internationally funded scholarship programmes.

Some tasks of the role include:

• Coordinating scholarship and prize administration from application through to payment and reporting.
• Supporting scholarship selection panels and postgraduate scholarship processes.
• Maintaining accurate financial records, processing payments and monitoring scholarship expenditure.
• Managing reporting and compliance requirements for scholarship programmes, including MNZSP.
• Building and maintaining positive relationships with scholarship sponsors, scholars and key stakeholders.
• Assisting with scholarship events, orientations, celebrations and engagement activities.

This is a varied and rewarding position where your organisational skills, attention to detail and relationship-building abilities will help provide an exceptional experience for scholars while supporting important University initiatives.

Mahi & Wāhi / Utu | Work pattern, location & salary

This permanent role is based at our Lincoln Campus and works 37.5 hours per week (1.0 FTE).

The salary for this position is $67,000 - $72,000 per annum, depending on experience.

Kā tino Pūkeka/Whēako | Essential skills/experience for the role

To be successful in the role you will have:

• A relevant tertiary qualification and/or significant administration experience in a complex environment.
• Proven attention to detail and the ability to maintain accurate records and documentation.
• Excellent organisation and time management skills, with the ability to manage competing deadlines.
• A strong customer service focus and the ability to respond professionally and empathetically to student enquiries.
• Experience building positive relationships with a diverse range of stakeholders.
• Strong written and verbal communication skills, with the ability to work effectively across a large organisation.
• An understanding of the tertiary education environment and scholarship administration would be advantageous.

Kā hua ka riro ki a koe | What's in it for you?

Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:

• Flexible, family‑friendly work + free on‑site parking
• Professional development & mentorship to grow your career
• Generous leave entitlements – six weeks of paid leave per year (based on 1.0 FTE)
• Annual salary reviews to recognise your contribution
• Contributions toward eye tests and prescription eyewear
• Free, confidential wellbeing support through Clearhead (EAP)
• Southern Cross employee benefits
• Access to on‑campus gym with discounted membership
• On‑site early childhood centre with staff discounts
• A vibrant campus lifestyle with cafés, green spaces, and a sense of community

Mō mātou | About us

Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.

Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do, empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.

As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.

Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.

Tono ināianei | Apply now

Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University.

Applications received via email will not be considered, however specific enquiry relating to the role can be made to [email protected]

We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.

We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.

Apply now – we will review applications as they are received and may close the advertising early.

View the position description at: https://careers.lincoln.ac.nz