Faculty Operations Administrator

Pūmanawa Tangata |People, Culture and Campus Life
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Full-time (37.5 hours per week)
• Permanent position
• Generous annual leave provisions and professional development opportunities

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Tautāwhi? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do
We are seeking a dynamic and professional Administrator to support the Director of Faculty Operations and wider team through the provision of competent and efficient administrative procedures and processes, including diary and meeting management. You will actively support projects, keeping key players informed of deadlines and milestones and ensure project documentation is written and accurate.

You will arrange and coordinate meetings, writing meeting notes and ensuring follow up actions are undertaken. Similarly, you will provide event coordination.  You will need to maintain excellent client relationships and undertake continuous improvement of administrative processes.

You will write documents, correspondence and create spreadsheets as needed for the Director.

Mōu | Who You Are
The preferred candidate will have a minimum of 4-5 years of administration experience, preferably in a tertiary environment or a large organisation. You'll be proactive, able to multi-task and can meet deadlines. You will also have the ability to work independently and in a team environment. Being part of the team means you have excellent interpersonal skills and can demonstrate flexibility and adaptability.

Proven experience in a similar role, strong client service skills, project administration and change management skills would be an advantage.  Along with excellent written and verbal communication skills

You will be able to work well with different computer programs. Have proficiency in using MS Office applications (e.g. Word, Excel, PowerPoint and Outlook) and can demonstrate excellent accuracy, precision and attention to detail.

Competency in te reo Māori me ōna tikanga and a commitment to UC's values is an advantage.

Mahi Ngātahi | Who You Will Work With
We value manaakitanga, whanaungatanga and tiakitanga at Te Whare Wānanga o Waitaha and these uara (values) guide our decisions and behaviour. Our values provide a roadmap for how we do things, affirming our commitment to the oranga (health, safety and wellbeing) of our students through mana-enhancing pastoral care and support.

Here at the University of Canterbury we aim to achieve our objectives through a constructive, supportive, and collaborative culture that includes and empowers all members of the UC whānau. Faculty Operations work toward the development of the Faculty Strategic Plan and its translation to annual operational plans, ensuring alignment of the operational and administrative services to the Faculty's teaching and learning and research strategic needs.

Ngā Painga o UC | Why UC
Ngā Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our ākonga and staff. They challenge and inspire us to be the best we can, and make UC a great place to work and study. For more info on Ngā Uara | Our Values visit us here.

We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity. The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.

We offer a range of fantastic benefits including flexible work practices, study opportunities and generous superannuation and leave provisions. For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc . For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 29 June 2025 (midnight, NZ time)
Please note, applications will be reviewed as they are received, and interviews may take place before the close date.

Pēhea te tono mai | How You Apply
Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to [email protected]

You must have Aotearoa New Zealand or Australian citizenship/permanent residency or hold a valid NZ work visa to be considered for this role.

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