Administrator - Graduate Studies

Te Whiwhinga mahi | The opportunity

Our School of Graduate Studies is currently looking for an experienced Administrator to join the team on a part time basis, where you will provide a high level of professional administrative support to the Director, management team and wider school.

The role is primarily responsible for the financial, travel and general administrative support as well as supporting the delivery of flagship events for the school.

Accountabilities

• Producing accurate, high quality presentations and reports of both a general and confidential nature
• Coordinate various scholarship assessment and selection processes for annual SGS programmes
• Providing scheduling and bookings for workshops, seminars and meetings
• Responsible for purchasing, receipting and reconciliations
• Attend designated committee meetings to capture accurate record of events, noting actions and distributing as required

This is a 0.5 FTE role, on a permanent basis. The salary range is $50,700 - $63,900 per annum depending on experience and qualifications. 

For more detailed information, please refer to the position description.

Mō tō mātou rōpū | About the team

The School of Graduate Studies is the central service division responsible for managing, administrating and enhancing doctoral research programmes at the University of Auckland. SGS facilitates support and services for doctoral candidates and their supervisors across the institution. The division works across the lifecycle of the doctoral programmes, from enrolment to completion. 

He kōrero mōu | About you

Our ideal candidate will have demonstrated experience in an Office Manager or similar role with advanced Microsoft Office applications experience. You will have excellent organisational skills and thrive in a fast-paced environment requiring high levels of customer service.

Nga Pūkenga Motuhake | Important Skills

• An ability to work autonomously and demonstrate initiative to solve complex problems requiring judgment and accurate interpretation of established information 
• Excellent written and verbal skills and an ability to work collaboratively as part of a wider team 

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. 

The University is committed to providing an excellent working environment through the following:

• Flexible employment practices (including working from home and flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 5/12/2024 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Heidi Collins - [email protected]  for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz