Personal Assistant and Office Administrator

Pivotal Role in University International Office

Dynamic organisation

Based at our Auckland City Campus

If you are a master of multitasking, thrive under pressure, excel at meeting tight deadlines, and enjoy being part of a team of high achievers, then we want to hear from you. We're seeking an exceptional individual to join our dynamic team as a Personal Assistant to the Director of the International Office at Auckland University of Technology (AUT). As a Personal Assistant in our fast-paced environment, you'll be a key member based in the heart of our operations, providing crucial support to our international Director and the team. Your role will be diverse, requiring impeccable organisational skills, exceptional time management, and excellent writing skills.

Key responsibilities will include:

• Provide high-level personal assistance and ensure the smooth running of the Director's dayto-day work schedule

• Provide various administrative support services (i.e. managing reimbursements and other expenses) to the Director of International and the leadership team with efficiency and accuracy

• Being the first point of contact for internal and external inquiries

• Coordinating meetings, preparing agendas, and taking minutes

• Reviewing data and compiling reports as needed

• Managing correspondence and ensuring timely responses

About you

• Proven experience in a high-pressure administrative role in a diverse environment.

• Exceptional organisational and time management skills

• Strong attention to detail and problem-solving abilities

• Advanced experience in Microsoft Office

• High-level communication (oral and written) skills to present information clearly and concisely

• Proven to be a positive and professional team player

Benefits 

• Join a vibrant and diverse team dedicated to supporting international students

• Opportunities for professional development

• Convenient central Auckland location with modern facilities

Don't miss this opportunity to become an integral AUT International Office team member.

Join us in making a difference in the lives of our students worldwide at Auckland University of Technology!

This is a full-time, permanent position commencing ASAP; only New Zealand citizens, Permanent residents and Australian citizens can be considered for this role.

Apply now by sending your CV and a cover letter outlining your relevant experience and why you're the perfect fit for this role.

Salary Range: $56,500 - $75,000 (dependent on experience and qualifications)

Reference: 88840 

Closing Date: 22 May 2024 at 11:55pm 

*Full-time denotes 37.5 hours per week